Minutes – October 8, 2013

Healthy Harvey Coalition
October 8, 2013 – Meeting Minutes

Welcome & Introductions

Members in attendance    Hilary Dopfel, Candace Cullors, Lynnette Redington, Ashley Bergner, Mindy Parry, Becky Friesen, Nancy Martin, Desiree Skibbe, Merresa Akers, Amy Mitchell, Jennifer Koontz,  and Jason Jones
Announcement of Policy Priority & Partnership for Healthy Communities Initiative – Hilary announced that after reviewing the survey monkey results and meeting with the Leadership Team, the Healthy Communities Initiative Planning Grant, will be focused on Bikeability and Walkability of Harvey County. Hilary met with the ReNewton Bicycle Initiative Group and they agreed to partner with us on this initiative.


a)    Next Steps – Hilary led the group thru an activity using the Community Change Model. Discussion included Marketing and Public relations, Community Mobilization, Community Education, Advocacy with Organizational decision Makers, and Educating Government Policy Makers
b)    Webinar – For the remaining part of the meeting the coalition watched a webinar related to the focus of the group called, “Making Walking and Biking Happen in Your Community”
To view, log into share point: http://www.myctb.org/wst/hci User Name: Healthy Harvey Coalition
Password: welcome1

after you log into SharePoint, click on “Resources” and then on “HCI Webinars” scroll down until the second from the bottom which is the walking and biking webinar.
Other    a)    Upcoming Meeting on Wednesday, December 11, 2013 from 12pm-1pm at Fire Station #3 on S. Kansas Ave.


Agenda – October 8, 2013

Healthy Harvey Coalition
Tuesday, October 8, 2013
Meeting Agenda

I. Welcome and Introductions
II. Announcement of Policy Priority and Partnership
III. Making Walking and Biking Happen in Your Community
III. Next Steps
a) Marketing and Public Relations
b) Community Mobilization
c) Community Education
d) Advocacy with Organizational Decision Makers
e) Educating Government Policy Makers
IV. Next Meeting
Wednesday, December 11, 2013
12 PM – 1 PM
Fire Station #3 (S. Kansas Ave.)

Healthy Harvey Coalition
June 5, 2013 – Meeting Minutes

Welcome & Introductions

Members in attendance    Hilary Dopfel, Sarah Key, Mindy Parry, Amy Mitchell. Ashley Bergner, Beverly Roberts, Merresa Akers, Melissa Koehn, Beth Green, Nancy Martin, Jo Lehrman, Malea Hartrickson, Susan Jackson, John Waltner, Randy Hague, Joy Robb, Lisa Bartel, Tina Payne, Jennifer Koontz, Tracie Strain, Denise Duerksen
Education / Presentations

Healthy Communities Initiative – Hilary and Lisa presented on the Healthy Communities Initiative Planning Grant, expectations and timeline.


a)    Coalition Bylaws – Hilary reviewed the drafted Coalition Bylaws. The leadership team will be developing the purpose and goals. Final bylaws will be voted on at the August coalition meeting. Coalition members are able to read the drafted bylaws in further detail and email Hilary at hdopfel@harveycounty.com with any edits or suggestions.
b)    Policy brainstorming session – Hilary and Lisa discussed the differences between a “program” and a “policy”. Examples were given for physical activity and nutrition policies and then the group broke into small groups to brainstorm ideas for Harvey County.

Other    a)    Upcoming Meeting
b)    Work Well KS Training
c)    Community Updates / Announcements    a)    Wednesday, August 7, 2013 from 12pm-1pm in the Prairie Room and Newton Medical Center
b)    The second Newton WorkWell KS training (for 7 new organizations) will be July 11 and 12. Please contact Lisa at lbartel@harveycounty.com if you are interested in attending.
c)    Handout

Agenda – June 5, 2013

Healthy Harvey Coalition
AGENDA – Wednesday, June 5, 2013

I.    Welcome & Introductions

II.    Education/Presentations
•    Healthy Communities Initiative

III.    Business
•    Coalition Bylaws
•    Policy brainstorming session

IV.    Other
•    Upcoming Meeting
Wednesday, August 7, 2013
12:00 PM to 1:00 PM
Newton Medical Center – Prairie Room
•    The second Newton WorkWellKS training (for 7 new organizations) will be July 11 and 12.  Please contact Lisa if you are interested in attending.
•    Community Updates/Announcements (handout on table)

V.    Next Steps

Minutes – August 7, 2013

Healthy Harvey Coalition
August 7, 2013 – Meeting Minutes

Welcome & Introductions

Members in attendance  –  Hilary Dopfel, Sarah Key, Lisa Bartel, Merresa Akers, Janet Fulmer, Randy Hague, Maggie Smet, Denise Duerksen, Lynnette Redington, Nancy Martin, Candace Cullers, Melinda Ebersole, Ashley Bergner, Bev Roberts

a)    Coalition Bylaws – the bylaws were approved (Randy Hague motioned and Maggie Smet seconded. All were in favor.
b)    SharePoint – Hilary gave a brief overview of how to utilize SharePoint. Website: http://www.myctb.org/wst/hci User Name: healthy harvey coalition Password: welcome1
c)    Policy Priority Ideas and Brainstorming – Hilary reviewed the three policy priority areas the coalition is choosing from including, community gardens, farmers’ markets, and bikeability and how they line up with ReNewton 2030. The coalition then broke into groups and brainstormed different policy ideas for each of these three areas.


a)    Survey
b)    Upcoming Meeting

Agenda – August 7, 2013

Healthy Harvey Coalition
AGENDA – Wednesday, August 7, 2013

I.    Welcome & Introductions

II.    Bylaws
a.    Approval

III.    SharePoint
a.    Presentation

IV.    Policy Priority Ideas
a.    Community Gardens
b.    Farmers’ Market
c.    Biking & Walking

V.    Brainstorming
a.    Group work

VI.    Other
a.    Upcoming Meeting
Wednesday, October 2, 2013
12PM – 1PM
Fire Station #3

VII.    Next Steps
Who?    What?    By When?

Operating Principles

Healthy Harvey Coalition Operating Principles                      August 7, 2013

1.  Name
The name of this coalition shall be the Healthy Harvey Coalition

2.  Purpose and Goals

Section 1.    Vision:   A healthier Harvey County

Section 2.    Mission:  The Healthy Harvey Coalition works to improve the health of our community by working through policies, systems and environmental change.

Section 3.    Goals:
A.    Development of a community policy plan related to physical activity or nutrition
B.    Building and maintenance of the Healthy Harvey Coalition

3.  Members
Section 1.  Eligibility:  Anyone who is interested in the work of the Healthy Harvey Coalition and has been invited by a current Coalition member.

Section 2.  Removal:   The Coalition shall have the right to remove Coalition members for good cause after notice to the Coalition as a whole. A majority vote is required for removal.

Section 3.  Compensation:  All members of the Coalition shall serve without compensation.

Section 4.  Voting:  Each member shall be entitled to one vote on each matter.

Section 5.  Support:  Support and coordination of the Coalition is initially provided by the Kansas Health Foundation Healthy Communities Initiative, Healthy Kids Challenge, Public Health Law Center, Center for Community Support and Research, Central Kansas Community Foundation, and the Harvey County Health Department. Additional support will be sought from community members, organizations, the county, and cities in Harvey County.

4. Leadership
Section 1.  Facilitating Agency:  The Harvey County Health Department will act as facilitating agency for the Coalition.

Section 2.  Fiscal Agent:  The Central Kansas Community Foundation will act as fiscal agent for the Coalition.

Section 3.  Leadership Committee:  The Leadership Committee guides the Coalition in its operation with input from and feedback to the Coalition membership. Final decisions for the Coalition will rest with the Leadership Committee.

Section 4.  Composition of the Leadership Committee:  The Leadership Committee is a volunteer committee of Healthy Harvey Coalition members.

Section 5.  Leadership Committee Eligibility:  Leadership Committee members must be invited by a current member of the Leadership Committee and must be approved through consensus of the standing Leadership Committee. Resignation from the Leadership Committee must be in writing and must be given to the Healthy Harvey Coalition Coordinator.

Section 6.  Officers:  The officers of the Coalition shall consist of the following and such officers as the Coalition may from time to time appoint. Members may be re-appointed for a second term and may serve a maximum of two consecutive terms. After sitting out for a period of one-year, former members may be eligible for re-appointment.

A.  Chairperson:  The Chairperson will serve a volunteer term of two years. Chairperson responsibilities include, but are not limited to:
a.    A member of the Leadership Team
b.    Conducting meetings
c.    Approving meeting agendas
d.    Communicating between the Healthy Harvey Coalition Leadership Committee and the Coalition as a whole
e.    Delegating tasks

B.  Vice-Chairperson:  The Vice-Chairperson will serve a volunteer term of two years. It is the assumption that the Vice-Chairpersons shall replace the Chairperson once his/her term is fulfilled.
a.    Assists Chairperson in all Chairperson duties.
b.    Acts as Chairperson when Chairperson is absent.

C.  Coalition Secretary:  The Secretary will serve a volunteer term of two years. The Secretary responsibilities include, but are not limited to:
a.    Taking Coalition and Leadership Committee minutes
b.    Disseminating Coalition materials
c.    Maintaining the Coalition database

Section 7.  Sub-Committees:  Sub-Committees may be appointed in concerns relative to specialized matters or for short-term objectives. Sub-Committees are expected to update the Leadership Team and the Coalition of their work.

5.  Meetings
Section 1.  Regular Meetings:  Regular meetings of the Coalition shall be held, at a minimum, bi-monthly.

Section 2.  Leadership Committee Meetings:  Leadership Committee meetings shall be held, at a minimum, monthly, which will include a technical assistance conference call.

Section 3.  Special Meetings:  Special meetings of the Coalition and/or the Leadership Committee may be held on call by the Coalition Coordinator or Leadership Committee as necessary.

Section 4.  Manner of Acting:  Consensus shall constitute the action. If deemed necessary, the Leadership Committee may invoke majority vote.

6. Amendments
These operating principles may be amended at any regular or special meeting of the Leadership Committee. Written notice of the proposed Operating principles changes shall be e-mailed to each member at least seven (7) days prior to the date of the final consensus. The Leadership Committee must approve changes by a majority vote.

7. Definitions

Majority Vote: a political principle requiring that two-thirds (2/3) rather than a simple majority of the members of a politically organized group must concur in order to exercise the power to make decisions binding upon the whole group

These Operating Principles were approved at the meeting of the Leadership Committee of the Healthy Harvey Coalition on August 7, 2013.